Document Controller

Job Description

The Document Controller is responsible for controlling the numbering, filing, sorting, distribution and retrieval of electronically stored / hard copy project documentation generated by various stake holders (Internal & External) in a timely, accurate and efficient manner.

Following are responsibilities

  • Uploading & Downloading of Drawings / Documents to/ from Documentation system
  • Maintaining project documentation in structured manner for easy accessibility, distribute as per approved matrix within for review.
  • Interact with TFD personnel, Consultants and Vendors to ensure that all latest documents are available.
  • Maintain document registers for incoming and outgoing project documents.
  • Managing project document database and ensuring timely update for easy search and retrieval process of documents.
  • Issuance of documentation through transmittal & maintain the database.
  • Assigning of document numbers as per Document Numbering Procedure and maintain register.
  • Management of Hard copies of final documents in systematic manner.
  • Training and assisting department personnel in the use of Documentation system.
  • Providing assistance to TFD personnel in this matter
  • Support ISO certification process in future.

Skills Required (Knowledge and Skills)

  • Principles and practices of records management and document control systems.
  • Proficiency in computer based document and database management systems.
  • Proficiency in MS Office (Word, Excel, Power point etc.).
  • Good Communication skills & Team Player.

Key Attributes (Experience and Qualifications)

  • Min. 3-5 years of experience in document archival or records management-related work.
  • Experience and knowledge of E document management systems.

Bachelor’s in library science or equivalent


Delhi or Mumbai

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